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One of the most significant environmental impacts of your meeting will result from how you move people around, and how far they travel. Use these tips to make BlueGreen transportation choices.
Getting There
- Have those who can’t attend travel virtually, by using new technology such as telephone, satellite or web conferencing.
- Choose a destination with minimal travel requirements for delegates. Shorter distances will result in less environmental impact.
- Alert delegates to environmentally preferable transportation choices for getting to their destination. Commuter trains and other mass transit systems are preferable to car travel.
- If air travel is required, recommend an airline with a sound environmental program. Use this printable questionnaire (DOC file) to find and compare airlines.
Getting Around
- Make it easy for delegates to get between the airport and the hotel/ meeting venue. Provide information about the local public transit system, or arrange for carpooling shuttles.
- If vehicular transport is required, look for vehicles that reduce emissions of greenhouse gases such as CO2. Electric and hybrid powered vehicles, as well as vehicles propelled by natural gas, propane, methane gas, and ethanol, produce less emissions than gas or diesel fueled vehicles.
- Try to locate the hotel and meeting venue within walking distance of each other.
- Provide a public transit pass and map in delegates’ packages.
- Include a BlueGreen Preference Clause in the contract with your transportation supplier. Click here for a sample (DOC file).
- Establish a Carbon-Neutral initiative to counteract the CO2 emissions resulting from your event. Read the Case Study at the right for details.
- To email some BlueGreen tips to your transportation supplier, click here.
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To offset the harmful greenhouse effects of CO2 resulting from delegate travel and energy consumption during its 2002 conference, the PATA Sustainable Tourism Committee arranged for the planting of hundreds of seedlings in Delhi, the conference’s host city. The country’s Ministry of Environment and Forests donated the seedlings, which were planted by delegates in a special ceremony. They were placed on hotel grounds, where operators agreed to look after the trees as they grow. |
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